For Embassies, INGOs & Multinationals — 06 of 06
Corporate & Relocation.
For those arriving in Kathmandu.
For embassies, INGOs, multinational firms, and the professionals they bring to the valley — we handle the residential side of the move, end to end, quietly.
Begin a Relocation Engagement
For Institutions & Their People
A relocation that ends with a home, not a hotel.
A residential move into Kathmandu — particularly from abroad, on a compressed timeline, with a family — is rarely as simple as it should be. Listings exaggerate, leases require translation, utilities take time, and arrival day arrives whether the house is ready or not.
Square Estates works directly with institutional HR teams and the individuals they post into the valley. We carry the brief from first call to first night in the residence — shortlisting, lease negotiation, settling-in services, and a single point of contact through the posting.
For returning NRNs we serve the same role privately: the local knowledge that distance erodes, restored on arrival.
Whom We Serve
Institutions and individuals.
◇
Embassies & Diplomatic Missions
Bilateral and multilateral missions placing diplomats and consular staff in Kathmandu.
◇
INGOs & Development Agencies
UN agencies, bilateral donors, and international NGOs with senior staff on multi-year postings.
◇
Multinational Offices
Regional headquarters and country offices transferring senior managers into Nepal.
◇
Returning NRNs
Nepali professionals and families returning after extended postings abroad.
Scope
What relocation includes.
01.
Pre-Arrival Brief
A structured intake — housing budget, family composition, school considerations, security profile, neighbourhood preferences — before any properties are surfaced.
- Family brief
- Security profile
- Schools & commute
02.
Shortlist & Remote Tours
Pre-vetted residences matched to brief, with video walk-throughs conducted in real time before arrival, on the timezone that suits.
- Video walk-throughs
- Side-by-side compare
- Pre-shortlist
03.
In-Person Viewings
Compressed viewing schedules on arrival — typically three to five residences over two days, accompanied throughout, with same-day debrief.
- Day-trip itinerary
- Accompanied tours
- Debrief
04.
Lease & Diligence
Bilingual leases, fair terms, landlord references, property-title checks, and diplomatic-clause provisions where relevant.
- Bilingual lease
- Title diligence
- Diplomatic clauses
05.
Settling-In
Utilities, internet, domestic staff introductions, schools guidance, vehicle and driver introductions — coordinated before arrival day.
- Utilities & internet
- Domestic staff
- Schools & transport
06.
Posting Support
A single point of contact through the posting — for landlord matters, repair escalations, lease renewals, and the eventual move-out.
- Single contact
- Renewal support
- Move-out
Our Process
From assignment to arrival day.
Step 01
Brief
HR or principal call. Family composition, posting length, expectations recorded in writing.
Step 02
Remote Shortlist
Pre-screened residences with video walk-throughs ahead of any in-person visit.
Step 03
Visit & Lease
Compressed viewing window on arrival; lease executed within a week.
Step 04
Settle
Utilities, staff, schools — house ready before the family arrives.
Engagements
How we work with HR teams.
Most of our institutional engagements run on a master service agreement — agreed terms, agreed scope, agreed fees — with individual postings instructed against it as they arise. Reporting is done at the institution level; service is delivered to the individual.
- Master agreements with embassies and INGOs
- Per-posting placements under MSA terms
- Direct retainers for senior expatriate principals
- NRN return-to-Nepal engagements
Fees
Structured for institutions.
For institutional clients, we work on either a per-placement fee structure or a flat retainer covering a defined number of placements per year — whichever fits the cadence of the posting calendar. Settling-in services are scoped and quoted separately, against the package of support requested.
For private NRN and individual relocation engagements, our terms mirror our standard tenant representation, with additional settling-in services priced as a transparent per-line schedule. Both structures are agreed in writing before any search begins.
Questions
Commonly asked.
Eight to twelve weeks before arrival is ideal. We can move faster — and have — but the additional time materially improves the quality of the residence we can secure.
Yes. Where the posting requires a diplomatic break clause or early-termination provision tied to assignment end, we draft it into the lease and explain its meaning to the landlord in advance.
We do not place children in schools ourselves but provide a structured guide to the international and bilingual schools in the valley, and accompany visits where useful. Domestic staff are introduced through trusted referrals, with documented references.
Yes. For postings with a defined security profile, we pre-screen residences against published criteria and coordinate site assessments with the institution's security team before lease execution.
We coordinate the move-out inspection, administer the deposit return, manage utility closures, and — if useful — handle disposal or shipment of furnishings. Full handover within a week of departure is standard.
Posting senior staff into Kathmandu?